Children’s Ministry Assistant – Evening and Event Lead
- Non-exempt, 20 hours per week, part-time
- This position reports to the minister for children & families. The main responsibility of the children’s ministry assistant is to support the full-time minister for children & families in all aspects of the children’s ministry program.
The position’s tasks include but are not limited to:
- Attend regularly scheduled children’s ministry programming to supervise, coordinate, and provide support to volunteers, children, and families.
Regularly Scheduled Programming to Include:
- Sundays 7:45 AM – 12:00 PM (all year) and 5:00 – 8:00 PM (August-May)
- Wednesdays 5:30 – 8:00 PM (all year).
Participate and Assist with Sunday Morning Operations:
- Assist in set-up for Sunday morning operations.
- Greet volunteers, children, and parents at the Mount Vernon Kids Desk on Sunday mornings. Assist volunteers and parents with check-in at kiosks or visitors’ check-in.
- Assist staff, volunteer teachers, and front desk volunteers before, during, and after programming to ensure efficient and smooth operations.
- Substitute teach in classes when needed.
- Respond to phone calls and emails in a timely fashion.
- Coordinate volunteer care and appreciation for all ministry programs.
- Attend monthly Children’s Partnership Committee meeting and follow up on assignments assigned.
Coordinate and Supervise Weekly Evening Programming Operations:
- Manage volunteer tracker and prepare volunteer chart for PreJAM and Awana.
- Schedule substitutes as needed for PreJAM and Awana.
- Communicate weekly with PreJAM and Awana volunteer leadership about volunteers and any other updates for the leadership groups.
- Maintain updated registration records for all participants in PreJAM and Awana.
- Order and distribute curriculum and materials for PreJAM and Awana in a timely fashion.
- Coordinate prep for PreJAM and Awana.
- Work with children’s minister to coordinate and implement PreJAM and Awana special events, to include family nights, award ceremonies, and presence at Special Events.
- Serve as the liaison for Faithful Followers Home School Support Group, overseeing administrative tasks and monthly meetings.
Coordinate and Supervise Special Event Operations:
- Actively participate in yearly event planning to set children’s ministry calendar and follow-up on logistics of each event with minister on weekly basis.
- Assist minister for children & families in the planning, preparation, and communication for special events, to include VBS, Christmas celebration, Easter celebration, fall festival, etc.
- Coordinate and communicate set-up requests for each event.
- Maintain Excel spreadsheet of registered volunteers and children and all forms required and received for each event.
- Coordinate ordering and prep for special events, to include Christmas celebration, Easter celebration, fall festival, etc.
- Vacation Bible School Assistant Director – Assist minister for children & families in all areas of VBS planning and administration. Tasks may include but are not limited to: oversee registration & administration team throughout the planning process to maintain records and prepare all materials involved in children’s and volunteers’ registration; oversee check-in and attendance process of all volunteers and children during VBS; ensure each volunteer position is filled daily, coordinate substitutes as needed.
- Assist in the planning, preparation, and implementation of other special events that may arise.
- Other tasks and duties as assigned
The week prior to VBS and the week of VBS will require additional hours. The additional hours vary but can result in 10-20 hours over the scheduled 20 hours/week. This time is always planned and approved by the minister for children & families before the hours are worked.
- A committed Christian with beliefs and practices compatible with those of Mount Vernon Baptist Church.
- Ability to communicate clearly and effectively with children’s ministry staff, volunteers, and families.
- Ability to utilize technology to maintain organized records and reports.
- A passion for teaching and leading all children, proclaiming the Gospel, and nurturing spiritual growth and leadership development.
- Preferred: Two years or more experience working with children in a school or church setting.
Commensurate with experience and education